This template guide covers only information we currently hold. If we do not hold some of the information listed below, we will mark it as 'not held' in the table.
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
| Class 1 - Who we are and what we do
(Organisational information, structures, locations and contacts) Current information only |
Website | Free |
| List of Council members and their responsibilities as well a list of Council Committees
Details of any representation on local public bodies |
Hard Copy | £5.00 |
| Postal and email address
Contact details for Parish Clerk and Council members |
Website | Free |
| Location of main Council office and accessibility details | Website | Free |
| Staffing structure | Website | Free |
| Class 2 – What we spend and how we spend it
(Financial information about projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
Website | Free |
| Statement of accounts and internal audit report in the format included in the Annual Return form | Website | Free |
| Finalised budget | Hard Copy | £5 |
| Precept | Hard Copy | £5 |
| Borrowing Approval letter | n/a | n/a |
| All items of expenditure above £100 | Website | Free |
| Financial Standing Orders and Regulations | Website | Free |
| Grants given and received | Website | Free |
| List of current contracts awarded and value of contract | Website | Free |
| Members' allowances and expenses | Website | Free |
| Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews) |
Website | Free |
| Annual governance statement in format included in the Annual Return form | Website | Free |
| Parish Plan | Website | Free |
| Annual Report to Parish or Community Meeting | Website | Free |
| Quality status
Local charters drawn up in accordance with DLUHC's guidelines |
N/A | |
| Data Protection impact assessments (in full or summary format) or any other impact assessment (eg Health & Safety Impact Assessment, Equality Impact Assessments etc), as appropriate and relevant | Website | Free |
| Class 4 – How we make decisions
(Decision making processes and records of decisions) Current and previous council year as a minimum |
Website | Free |
| Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings) | Website | Free |
| Agendas of meetings (as above) | Website | Free |
| Minutes of meetings (as above) –exclude material that is properly considered to be exempt from disclosure | Website | Free |
| Reports presented to council meetings –exclude material that is properly considered to be exempt from disclosure | Website | Free |
| Responses to consultation papers | Hard | £5 |
| Responses to planning applications | Hard | £5 |
| Bye-laws | N/A | |
| Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
Website | Free |
| Policies and procedures for the conduct of Council business:
• Procedural standing orders |
Website | Free |
| Policies and procedures for the provision of services and about the employment of staff:
• Internal instructions to staff and policies relating to the delivery of services |
Website | Free |
| Records management, personal data and access to information policies
Include information security policies, records retention, destruction and archive policies, and data protection (including data sharing and CCTV usage) policies |
Website | Free |
| Class 6 – Lists and Registers
Currently maintained lists and registers only. |
Website | Free |
| Information legally required to hold in publicly available registers (in most circumstances existing access provisions will suffice) | Website | Free |
| Assets register, including details of public land and building assets | Website | Free |
| Disclosure log indicating the information provided in response to FOIA and EIR requests. These are recommended as good practice | Hard | £5 |
| Register of members' interests | Website | Free |
| Register of gifts and hospitality | Website | Free |
| Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
||
| Allotments | N/A | |
| Burial grounds and closed churchyards | N/A | |
| Community centres and village halls | N/A | |
| Parks, playing fields and recreational facilities | Hard | £5 |
| Seating, litter bins, clocks, memorials and lighting | Hard | £5 |
| Bus shelters | N/A | |
| Markets | N/A | |
| Public conveniences | N/A | |
| Agency agreements | N/A | |
| Services for which we are entitled to recover a fee and details of those fees (eg burial fees) | N/A |
Information not itemised in the lists above
This describes how the charges have been arrived at and should be published as part of the guide.
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
|---|---|---|
| Disbursement cost | Photocopying @ ..p per sheet (black & white) | £5 |
| Photocopying @ ..p per sheet (colour) | £5 | |
| Postage | Actual cost of Royal Mail standard 2nd class | |
| Statutory Fee | In accordance with the relevant legislation (quote the actual statute) | |
| Other |
* the actual cost incurred
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